This is the privacy statement for Brookfield Village Accommodation. Brookfield Village is committed to respecting the privacy rights of those who share personal information with us.
Who We Are
Variety Holdings Ltd. trading as Brookfield Village Accommodation, College Road, Cork.
This privacy notice is to let you know how we intend to look after your personal data. This notice explains how we do this and tells you about your privacy rights and how the law protects you.
You can find out more about us on www.brookfieldvillage.ie
If you have any questions or want more details about how we use your personal data, please let us know. See our “contact us” section for different ways to get in touch.
What Categories of Personal Information to We Collect
- MOBILE NUMBER
- YEAR OF STUDY
- E-MAIL ADDRESS
- CAR REGISTRATION
- CREDIT CARD DETAILS.
The purpose of the above information is as follows:
1 – 8. For placing of students in appropriate year of study.
9. To contact student for payment, and any relevant correspondence during academic year.
10. Photograph used for basic ID> for entry/access to Brookfield village.
11. For registration of their car for a parking permit
12. Taking payment over the phone*
13. CCCT cameras located throughout the complex for the safety of our residents and our property.
Information Held For
1 – 11. 12 MONTHS
12. 28 DAYS
INFORMATION SHARED WITH
AN GARDA SIOCHANA IF REQUESTED
TCAS ON LINE (HOSTING)
SUMMER SHORT STAY ACCOMMODATION
CREDIT CARD DETAILS
The purpose of the above information is to confirm bookings, aid check-in and
Taking payment over the phone.
Information Held For
CREDIT CARD DETAILS 120 DAYS
INFORMATION SHARED WITH
AN GARDA SIOCHANA IF REQUESTED.
WHO HAS ACCESS TO THIS INORMATION ON BOTH STUDENTS AND SUMMER STAY
ALL OFFICE STAFF HAVE UNLIMITED ACCESS TO PAPER AND ON-LINE INFORMATION.
TCAS ON LINE FOR HOSTING PURPOSES
WARDENS HAVE ACCESS TO NAMES AND ALLOCATED ROOM NUMBER/HOUSE NUMBER ONLY
WARDENS HAVE ACCESS TO BASIC I.D. FOR ACCESS TO B ROOKFILED VILLAGE
How Do We Use Your Data
Data Protection law says that a company can use personal data only if you have a property lawful basis to do so. The following are the lawful basis open to private sector companies.
To fulfil a contract.
By applying to Brookfield Village, you consent to our using your information.
To deliver our products and services.
To run our business in an efficient and proper way, this includes managing our financial position.
What Happens if We Send Your data Outside of the EEA?
We do not send your data outside of The European Economic Area.
The following is a list of the data we retain, how long we retain it and the reason for retaining it.
WHAT DATA WE RETAIN HOW LONG DO WE RETAIN IT REASON FOR RETAINING IT
NAME 12 MONTHS COMMUNICATION
ADDRESS RETURN OF DEPOSITS
YEAR OF STUDY
CCTV 28 days SECURITY
CREDIT CARD NUMBER 120 days COMPANY REQUIREMENT
Your Rights in Relation to Personal Data Processing
You have a number of rights in relation to this processing
You may find out whether we hold any of your personal data and if we do, to request access to that data. You are also intitles to request further information about the processing.
You may request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about rectified and kept as up to date an accurate as possible.
You have the right to request erasure of your personal information. This enables you to ask us to delete or remove any personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing.
You may object to processing of your personal information, where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground . You also have the right to object where we are processing your personal information for direct marketing purposes.
You may request the restriction of processing your personal information. You can as us to suspend processing personal information about you, in certain circumstances.
Where we are processing your data, based solely on your consent, you have a right to withdraw that consent at any time and free of charge.
You may request that we provide you with a copy of any relevant personal data in a reusable format or request that we transfer your data to another controller where it’s technically feasible to do so.
Please note that the above rights are not always absolute and there may be some limitations.
How to Contact Us
If you have any questions or want more details about how we use your personal data, please let us know.
We have provided a few different t ways for you to do so.
You also have the right to complain to the Data Protection Commissioner:
Data Protection Commissioner,
Lo call: 1890252231
Telephone: 057 8684800
You are free to submit a Subject Access Request free of charge within 30 days (The Manager) will provide you with copies of our personal data which Brookfield Village process and supporting information such as the source of your data, retention periods and who your data has been shared with if anyone. There is no charge for such a request.